Senior Project Manager

POSITION: Senior Project Manager, Automated Solutions JOB TYPE: Permanent full time INDUSTRY: Automated solutions for airports, intralogistics and parcel sorting LOCATION: Toronto, ON WORK MODEL: On site TRAVEL REQUIREMENTS: 20%-25% travel across Canada is required depending on the location of the project. IMPORTANT • Please note that all applicants must be legally eligible to work in Canada, for our client, at the time of hire; therefore, must be a permanent resident or Canadian citizen. • This is not a position for which our client is offering immigration application sponsorship or support. • Must have a valid driver's license. • Must have access to a car. To apply please send your CV to carole.viger@groomassocies.com We thank all candidates for showing interest in this role; however, only retained candidates will be contacted. ABOUT OUR CLIENT: Our client is an established leader in the design, integration and maintenance of turnkey automated solutions for the airports, intralogistics and parcel sorting. With a strong international presence, they are committed to the delivery of tailored and scalable solutions that enhance operational efficiency and meet their clients' needs. With over 1,000 employees spanning 18 countries, across 5 continents, this is a unique opportunity to become part of a culturally diverse, talented workforce dedicated to pushing the boundaries of technology and shaping the future of automated systems. POSITION OVERVIEW: BUDGETING & FINANCIAL MANAGEMENT: Review and understand the estimate and scope of work. Review and agree budgets with the concerned teams on award of project. Manage allocated projects so that established budget for each project is met and the margin is protected and maintained/enhanced. Ensure accurate and timely financial reports, specifically cost to complete estimate and cost at completion, are submitted monthly, and where necessary make adjustments to resources and schedule to keep costs within budget. Ensure both monthly claims to the client and payments from the client are made in accordance with the time frames detailed in the contract. Proactively manage purchase orders on site, controlling usage and expenditure. Verify receipt of invoices and approve for payment before cut-off. On completion of the project, ensure all financial accounts and related documentation, particularly the final completion certificate and all claims to the client and from the subcontractor, are concluded and paid in accordance with commercial and contractual agreements. CONTRACTOR & SUPPLIER MANAGEMENT: Communicate effectively with consultants, subcontractors and Suppliers. Facilitate an environment of trust, openness, integrity and honesty, and prevent conflict or contractual issues arising; or resolve by mediation or negotiation. Make commercially prudent subcontractor or supplier selections without compromising project quality and safety requirements. Ensure subcontractor and supplier letting is made in accordance with Company guidelines. Be knowledgeable of the terms and conditions of the Head Contract and subcontractor and supplier contracts including clarifications and exclusions and authorise approved payments. Attend regular meetings with all relevant contractors and consultants and provide project progress reports. SAFETY: Prepare Project Safety Plan. Lead by example and promote a proactive health and safety conscious culture. Ensure project team follows the Company's Group’s Health and Safety systems and policies including all subcontractors. Ensure all site activities are in accordance with all relevant codes and standards. Ensure all site operators including clients, consultants, subcontractors and Company staff are fully inducted onto the site. Hold weekly subcontractor toolbox meetings. QUALITY: Prepare Project Quality Plan consistent with Company quality control procedures and systems. If missing, then to be created. Ensure quality targets are met to contractual, legal and Company standards. Ensure regular quality inspections of the projects are carried out. Ensure that the Company's continuous improvement process for Canada is adhered to. Ensure as-built documents, manuals, guarantees, warranties, code of compliance certificate are produced/ provided. STAKEHOLDER RELATIONS: (Internal, external and includes client) Maintain effective communication channels with all stakeholders to facilitate an environment of integrity, trust and openness. Ensure all client issues are attended to quickly and politely to the extent of the job holder’s limits of authority. TEAM PERFORMANCE: Build and lead a positive team environment. Set targets for team and provide ongoing performance feedback. Ensure effective team communications. Where required, prepare and conduct formal performance reviews with direct reports. REQUIREMENTS: Bachelor's degree in Business Management or related studies. A tertiary engineering qualification preferred; a mechanical background would be an advantage. PMP Certified. Minimum of ten years’ relevant experience in project management including on-site management capability. Minimum of five year’ relevant experience and knowledge in Baggage Handling, Intralogistics & Parcel industries. Proven experience in negotiation and conflict management. Proven delivery of project outcomes with contractual documentation. Sound technical knowledge (mechanical and electrical backgrounds). Sound working knowledge of contractual and commercial issues. Sound working knowledge of financial management and budgeting processes including the ability to estimate cost to complete and forecast cost at completion. Sound working knowledge of project scheduling and planning. Strong business acumen and able to think strategically and identify new product/business opportunities. Ability to provide estimates at a glance of layout drawings. Ability to lead and supervise employees, subcontractors or a team. Team player. Can work overtime from time to time. Customer oriented mindset. Excellent communication skills at all levels. Smart and well-presented appearance that reflects Company's professional image. Must be able to travel frequently, this is essential to successful performance in this role. Valid driving license. Must have access to a car.

Location: Toronto, Ontario, CA

Posted Date: 11/10/2025