Contracts Coordinator

Contract Coordinator Location: Livingston Employment type: Full Time, Permanent Working Hours: Monday to Friday, 40 hours per week What’s in it for you… We believe in looking after our people, and it shows. When you join Ipsum, you’re not just taking a job — you’re starting a career with real support behind it.​ 25 days annual leave plus bank holidays Option to buy 5 additional holidays. Group Personal Pension Plan Career development & progression with the opportunity to earn professional qualifications 24/7 access to a virtual GP and Mental health support & counselling services Cycle to Work scheme Discount club - supermarkets, phone bills, gyms & more! Life assurance cover Enhanced Maternity Pay Long service recognition Active local social committees Regular social events Paid volunteering opportunities in your community About the role… To effectively coordinate the business resources (sub-contractors), to fulfil the Open Reach tree cutting contract safely, in line with all regulatory checks and restrictions, on time and to an agreeable accepted standard as set by the business management and the client whilst maximising productivity and utilisation and maintaining job profitability. As a Contract Coordinator you will… Assist wider team to effectively plan tree cutting work throughout the full UK Manage the client specific electronic business portal to obtain work requirements. Review provided work pack documentation. Prioritise job assignment and assign appropriate resources according to competence and geography. Prepare and submit licensing applications to local authorities and follow through appropriately. Ensure all safety, operational and regulatory considerations are addressed prior to commencement of works. Ensure work packs provide full and clear information & instruction for the scheduled works. Liaise with sub-contractor to distribute and allocate work. Collate completed work information and process data on appropriate systems in a timely manner Ensure client jobs are managed from start to finish maintaining regular communication and providing updates to client. Produce meaningful contract and client reports. Maintain good client relations. Any other tasks or responsibilities required by management or identified during the development of the role. About you… Tree cutting & telecoms knowledge. (desirable) Good national geographic knowledge. Planning experience Excellent IT skills including an adept knowledge of Microsoft packages including Outlook, Word & Excel Our commitment to Equal Opportunities We’re proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we’re committed to building a diverse and inclusive workforce. Before applying, please review our Privacy Policy to understand how we process your data in line with GDPR. Next steps If you’re interested in this opportunity, please apply or reach out to the Careers Team for more info

Location: Livingston, West Lothian, GB

Posted Date: 11/3/2025