Operations Manager

We are looking for an Operations Manager to work directly with the Law Firm Owner to oversee the firm's administrative and business operations.

This is a management-level position with a compensation plan that includes a salary, benefits, and incentives driven by performance towards defined and tracked goals and KPIs.

Compensation: $65,000 yearly + health insurance stipend + retirement benefits.

$65,000 yearly

Essential Duties:

• Ensures clients and matters move through the workflow pipeline at the right pace and that tasks are completed on time
• Oversees the quality and timeliness of work done & meeting deadlines
• Manages office facilities and office supply inventory
• Assists the Owner and future Legal Administrator with recruitment, hiring, and general human resources operations
• Supervises the work of the non-lawyer support staff and vendors
• Administers payroll (verifying work hours, leave time, overtime) and benefits
• Oversees the Firm’s case management, contact management, and document management
• Creates, implements, improves, and makes sure everyone is following the Firm's policies and procedures
• Prepares Dashboards and Status Reports for the Owner and future Administrator
• Handles training and onboarding for new employees
• KPI review and management
• Managing projects to enhance or update company operations

Experience Needed:

• Minimum of 10 years of management and operations experience, with a staff of 25+ people
• Prior legal or other professional service experience is REQUIRED
• Managing bookkeepers, accountants, technology services, and other vendors
• HR and People management experience: employee engagement, leadership, supervision, termination, hiring, KPIs, evaluations, payroll, benefits
• Accounting, QBO, Analysis of financial reporting, AP, and AR
• Policy and Procedures, SOPs, compliance, and risk management 
• Managing an extensive list of vendors, contract negotiations, etc
• Technology: CRMs, CMS, and MS Office

We care about skills and experience. We care just as much about your behaviors, habits, and attitudes. The right person for this role must:

• Not only “adapt” to change, but lead change - drive it and thrive in it
• Talk more about the solution than the problem
• Have keen conflict resolution skills (not conflict avoidance skills)
• Have a sense of humor in equal measure to your sense of compassion
• In-person position

Grimaldi Law Firm isn’t your typical legal shop—we’re a fast-growing, mission-driven firm that’s redefining what it means to support families through life’s biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth.

We believe real estate isn’t just a transaction—it’s the foundation of the American Dream. That’s why we partner with lenders, developers, and homeowners across Florida to deliver smooth, efficient closings backed by rock-solid legal support.

And we don’t stop there. Our team is passionate about helping families prepare for the “what-ifs” in life with customized, full-service estate and trust solutions that bring peace of mind.

If you’re ready to join a team that values legacy, leadership, and leveling up, this is the perfect opportunity.

Compensation details: 65000-65000 Yearly Salary

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