HR, Payroll & Contracts Coordinator with Security Clearance

About Pernix International Pernix International is a dynamic and growing company committed to excellence in [industry/sector]. We are currently expanding our team and seeking a detail-oriented, proactive HR, Payroll & Contracts Coordinator to support our Human Resources, Payroll, and Legal departments. This position plays a vital role in maintaining compliance, ensuring accuracy, and streamlining administrative processes across the organization. Position Overview The HR, Payroll & Contracts Coordinator will provide comprehensive support in HR operations, payroll administration, and contract/legal documentation. This role requires a high degree of confidentiality, precision, and professionalism. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Human Resources & Payroll * Assist with payroll processing, including timekeeping, data entry, and benefits deductions. * Maintain accurate employee records and HR documentation. * Support recruitment processes, including posting job openings, screening candidates, and scheduling interviews. * Conduct pre-employment background checks and ensure compliance with onboarding requirements. * Respond to employee inquiries regarding payroll, benefits, and HR policies. * Assist with onboarding and offboarding processes. * Ensure compliance with company policies and federal/state employment regulations. * Provide general administrative support to the HR team. Contracts & Legal Administration * Prepare, proofread, and format legal documents such as contracts, pleadings, briefs, and correspondence. * Maintain and organize case files (physical and electronic), ensuring accurate filing, indexing, and data entry. * Track contract and case deadlines and proactively alert stakeholders of upcoming obligations or key dates. * Coordinate with internal clients, attorneys, and third parties in a professional and confidential manner. * Conduct basic legal research and assist with document review or due diligence as required. * Assist in drafting, reviewing, and tracking contracts with employees, vendors, and subcontractors. * Maintain the contracts database and ensure timely renewals, expirations, and compliance milestones. * Support Legal, HR, and Finance teams by maintaining organized records of agreements, amendments, and correspondence. * Help standardize templates and improve workflows for contract and document management. Qualifications * 1-3 years of experience in HR, payroll, contracts administration, or legal support. * Knowledge of payroll systems, HRIS platforms, and/or contract management systems. * Familiarity with legal documentation, case management, or law office administration preferred. * Excellent written communication, proofreading, and document formatting skills. * Strong attention to detail, organizational skills, and ability to manage multiple deadlines. * Ability to handle sensitive and confidential information with discretion. * Proficiency in Microsoft Office Suite (Excel, Word, Outlook). * Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field preferred but not required. Why Pernix International? * Opportunity to grow your HR, payroll, and legal/contract administration career in a supportive global environment. * Exposure to HR, legal, and finance operations across multiple regions. * Collaborative and inclusive company culture. * Competitive salary and benefits.

Location: Lombard, Illinois, US

Posted Date: 10/29/2025