Senior Administrator / Office and Admissions

The International School Carinthia (ISC) is seeking a Senior Administrator to lead the administrative office and oversee the student admissions process. This key position provides high-level support to the Director and ensures the smooth and efficient operation of the school's administrative functions. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, international environment. This is a highly visible role that requires professionalism, discretion, and a genuine commitment to fostering positive relationships within the school community. Senior Administrator / Office and Admissions Key Responsibilities Office and Administrative Leadership * Oversee the daily operations of the administrative office. * Serve as personal assistant to the Director, managing scheduling, communication, and documentation. * Maintain confidential records and support decision-making processes. * Coordinate events, manage communications, and ensure smooth organizational planning. * Take minutes during board meetings and prepare reports, presentations, and official documentation. * Manage the school's Google Calendar and internal database systems (EDWIN, Bildok, Google Workspace). Admissions Management * Lead the admissions process for ISC students, including inquiries, tours, meetings, and enrollment documentation. * Maintain accurate and up-to-date student records and ensure smooth communication with families. * Coordinate marketing initiatives for open houses and admissions events in collaboration with the Director. Human Resources Support * Support onboarding of new staff members, including email setup, documentation, and communication flow. * Manage personnel information in the Directorate of Education's "Sokrates" platform in liaison with the Director. Requirements Qualifications & Skills * Proven experience in a senior administrative role, ideally in an international or educational environment. * Excellent command of English and German (required). * Strong organizational, time management, and multitasking skills. * High level of discretion, professionalism, and interpersonal sensitivity * Proficiency with Microsoft Office Suite and Google Workspace * Ability to work independently while fostering a collaborative office culture. Personal Attributes * Values working multi cultural and diverse environments . * Professional, approachable, and adaptable. * Strong problem-solving skills and a proactive, hands-on mentality. * Commitment to supporting the mission and values of the school. Ability to thrive in a multicultural, dynamic environment. Offer The International School Carinthia offers a warm, collegial, and international community committed to high-quality international education. As a member of the ISC team, you will play a vital role in shaping the experience of students, families, and staff in a growing IB World School. Salary For this position, we offer a minimum gross monthly salary of EUR3,200. The actual remuneration depends on qualifications and professional experience. About this job Employment type Full Time (Permanent employment) Salary from 3,200 EUR monthly Seniority level Professional Experience Work model On-site Place of work Velden am Wörther See Field of work Administrative Support, Secretarial, Office Management, IT, Data Processing, Human Resources, Administration Unfilled vacancies 1 vacancy unfilled for this position About the company Employer International School Carinthia Number of employees 51 - 100 employees Locations Velden Details about this job Full Time (Permanent employment) * Monday to Friday * 40 hours Place of work * Velden am Wörther See Must-have skills * Office Management * Admissions Processing * Database Management * Document Control * MS Office Suite Required languages * English C1 * German C1 All infos regarding your application Reference number: 2025_ISC_AA_ABR Required application documents: * Résumé * Cover letter Contact person Anne Béal Office Manager 43 (0)4274 52471 15

Location: Velden am Wörther See,, AT

Posted Date: 10/15/2025