Procurement and Admin Assistant

Key Responsibilities Procurement & Orders Confirm stock availability and place orders via email/WhatsApp. Diarize order details, coordinate collections/deliveries, and provide daily updates to drivers. Generate quotations/proformas, hand over for payment, and follow up on payment status. Track orders, lead times, and liaise with suppliers/drivers. Perform stock comparisons, resolve discrepancies, and ensure proper documentation. Conduct supplier price comparisons and source materials as requested. Capture product information (tax invoices, CRMAs, Burn Certificates) for certification purposes. Handle courier bookings and manage consumables/equipment servicing schedules. Leave & Timesheet Management Administer and record leave forms, clock-in reports, and timesheets. Complete and capture overtime calculations. Resolve queries related to timesheets and leave. Generate monthly timesheet spreadsheets and maintain filing systems. Uniform Management Process uniform orders for staff (capturing, ordering, tracking, and distributing). Verify artwork, quotations, and invoices before processing payments. Sort and distribute uniforms to employees with proper documentation. General Administration & Reception Assist with visitors and calls in the absence of the receptionist. Support personnel with stationery and administrative needs when required. File and maintain all procurement, HR, and operational records accurately. Candidate Profile Proven experience in procurement and administration (aviation background beneficial but not essential). Strong attention to detail with excellent organizational skills. Ability to multi-task and remain calm under pressure. Team player with strong interpersonal skills and self-motivation. Proficient in MS Office (Word, Excel, Outlook). 💼 Salary: Negotiable, based on experience. 📍 Location: Lanseria

Location: Lanseria, ZA

Posted Date: 10/3/2025