Administrative Assistant

Job Description Job Description We are a local construction company looking for an Administrative Assistance to work in our Portland, ME office, Monday through Friday. A brief description of the responsibilities of the office assistant are as follows: · Communications with clients through phone, email, and during in person meetings. · Maintaining and processing light accounting projects that include data entry, payroll, A/R and some A/P, in a timely manner. · Assisting with document preparation and filing of proper forms with the various municipalities. · Reconciling month end financials. · Maintaining accurate staff, contractor, and client files. · Printing, copying, and creating necessary documents for projects. · Maintaining accurate timeclock records, assigned tasks and daily logs through Buildertrend. Buildertrend is a construction-based software program. Must have an interest in learning this program. · Assist in managing various schedules for multiple projects as needed. · Obtain quotes from vendors for projects in que. We are looking for someone with the following qualifications: · Minimum 1-year reception/administrative experience. · Intermediate knowledge of Quickbooks online platform. · Intermediate knowledge in Microsoft Office applications including Excel and Word. · Ability to work individually and as part of a team. · Problem solving skills and impeccable attention to detail. · Excellent verbal and written communication skills. · Ability to multitask, manage time wisely, and work under pressure. · Knowledge of Social-Media, and Sketchup software a plus. Willing to train the right person. Physical Requirements · Must be able to sit and/or stand for up to 8 hours per day · Must be able to bend down to reach items in cabinets · Must be able to lift up to 5 lbs at a time Competitive pay rate to be based on experience. Call for more information 207-800-7422 or email americanbuildinggroup@yahoo.com

Location: Portland, Maine, US

Posted Date: 9/17/2025