Administrator

Company: This company are a main contractor who are a heritage and restoration specialist. They have been established for over 20 years, they are a profitable company, with a low turnover of staff and track record of working on some of London’s most iconic buildings. They initially started out as an external façade cleaning business and after a number of years progressed into main contracting. They still retain the sub-contracting side of the business, with this division undertaking a number of restorations of prominent, landmark buildings in London. One thing they excel at, is the progression, development and upskilling of their staff. The vast majority have joined at a graduate, assistant or intermediate level and have progressed up the ranks. An example being their construction director, who 10 years ago joined as an assistant project manager and is now part of the board of directors. They are stringent with their recruitment process; successful candidates not only need to have a relevant skill set and level of experience. But also must demonstrate they have a collaborative, positive attitude and down-to-earth character. They don’t hire ‘egos,’ they are a supportive and collaborative business. Role: Administrator We are looking to employ a full-time administrator to join our dynamic Estimating Department. This is an amazing opportunity for someone who wishes to expand their knowledge further within the Refurb and Conservation Industry. You will be responsible for administration associated with the estimating processes, including portal management, mailbox management, and for the completion of PQQ, RFI, SQ and basic ITT documents. You will be used to working within a consistently busy and deadline driving environment and will thrive under pressure. As an administrator it is essential that you can carry out your duties accurately, at pace and working with multiple deadlines. Responsibilities: * Take phone calls to the estimating department, take relevant details and pass on to the Estimating Manager. * Scheduling meetings. * Setting up tenders, downloading enquiry documents and printing off necessary paperwork. * Managing preparation of supplier tender enquiries, including SQ, PQQs, and RFIs * Managing tender clarifications ensuring new information and documents are distributed to the estimator responsible and relevant supply chain members. * Assisting in our sub-contractor enquiry process with the lead estimator, including sending out enquiries, arranging site visits and chasing up quotes. * Assist lead estimator with querying any unpriced items and recording any tender clarifications. * Adding schedule of works to estimating system. * Ensuring that all tenders are logged and submitted appropriately. * Assist with the drafting of tender submission documents * Proof-read and critique tender submissions * Assist in managing the quality response library by ensuring best responses are retained whilst removing out of date information. * Liaise with other department to find information which supports our bids particularly with regards to social value, innovation, training etc * Updating and maintaining our CRM & Estimating systems. * Updating estimating statistics sheet and forward load when a project is won. * Following up offers and tenders expected. * Setting up new jobs when secured. * Keeping portal information up to date. Essential: * Good communication skills. * Good computer literacy including proficiency with Microsoft Word, Excel, Outlook and Project. Experience with InDesign & Canva software desirable but not essential. * Pass security clearance application i.e. BPSS. * Able to work as part of a team yet willing to work independently managing and prioritizing their tasks. * Carrying out their duties accurately, at pace and working to multiple deadlines. * Salary is negotiable depending on experience

Location: Lambeth,London, GB

Posted Date: 9/14/2025