Legal EA - 12 Month FTC

To work as part of a team in the provision of executive assistant support to the Dispute Resolution & Risk: Strategic Risk, Government & Compliance practice areas, assisting in the provision of an efficient and quality service to external clients. • Diary and travel management – make and amend appointments and consultations, arrange meeting rooms, track responses and organise refreshments if required, anticipate weekly schedules and prepare for fee earner • Anticipate requirements for meeting i.e. organise papers, produce itinerary, directions, background/profile information • Liaise with clients in organising events • Proactive Mailbox management • Update all contacts (Outlook) and identify appropriate distribution lists • Open new clients/matters and obtain information from client papers • Type and amend any confidential emails as well as any confidential internal and external reports as required • Save documents in appropriate location both electronically and in hard copy • Pay invoices in compliance with office internal procedures. Follow up process with relevant department through to completion ensuring completing appropriate cash forms as required • Assist with billing, attend team/billing meetings, prepare draft bills for fee earners to sign off on, maintain responsibility for monthly printouts and ensure bills sent to clients timeously. • Organise closing of files and papers when necessary. • Undertaking some specialist duties e.g. finance, marketing/business development and paralegal • Assist with the drafting, lodging and updating of court documents and papers • Organise and maintain Counsel’s papers both in paper form and electronically • Minute taking • Participate in the rota for lunchtime cover and provide assistance during holidays/absence • Provide assistance to other Executive Assistants in the Dispute Resolution & Risk team as required and under the direction of the Secretarial Engagement Manager • Liaise with the Legal Document Specialists to ensure the completion of all Bighand dictation and documents within the required timescales, assisting where necessary. • Undertake ad hoc administrative tasks, when necessary, under the direction of solicitors and Secretarial Engagement Manager. PERSON SPECIFICATION • Should have knowledge and experience of working within a busy Litigation team ideally with some knowledge of court procedure and relevant documentation. • This position is demanding so the successful candidate should be used to working under pressure, often with tight deadlines • Highly motivated with the ability to use initiative and be proactive is essential • Good communication skills and confident in dealing with people at all levels • A strong team player with a can-do attitude • Ability to maintain flexibility regarding office role and workload • Organises and prioritises time effectively to achieve deadlines • Presents a professional image to clients and other external organisations at all times • Seeks out opportunities to provide a more efficient and proactive service to legal colleagues • The successful candidate will be required to be flexible regarding working hours as from time to time it will be necessary to complete work during lunchtime or after 5pm

Location: Tollcross, GB

Posted Date: 8/22/2025