Finance Administrator

A fantastic opportunity has arisen due to expansion for a Finance Administrator to join our client based on the outskirts of Wakefield city centre. The company provide Facilities Management services nationally and are very busy. Due to recent investment they are expanding and growing and whilst this role is initially 3 month maternity leave cover there is a very genuine possibility this contract will run for a minimum of 6 months and then go permanent. The role: Accounts Inbox Management Supplier Statements Account Reconciliation Payment Reconciliation Invoice Verification Job and Timesheet Oversight Hotel Bookings for Engineers Expense and Invoice Management Vehicle Maintenance and Compliance Key Responsibilities: Accounts Inbox Management Daily Inbox Management: Monitor and manage the accounts inbox daily to ensure all incoming communications, invoices, and queries are addressed promptly. Respond to general inquiries and redirect specific issues to the appropriate departments when necessary. Statements Supplier Statements: Review and process monthly statements received from suppliers. Verify that all invoices listed on the statements have been received and matched to corresponding purchase orders (POs). Proactively request any missing invoices from suppliers to ensure completeness before payment processing. Schedule payments based on the due date, ensuring all supporting documents are attached to payment notifications. Create and send remittance slips that detail the breakdown of invoices being paid to both the supplier and relevant stakeholders, including accounts reconciliation. Reconcile statements by removing previously paid invoices and maintaining an up-to-date record. Generate and distribute statements for subcontractors as required. Invoices Invoice Verification: Cross-check all incoming invoices from suppliers to ensure they include the appropriate PO references. Match invoices against the relevant quotes to confirm that costings align with the agreed terms. Record delivered items on JobLogic to create a comprehensive costings log for each job. For invoices lacking POs, obtain necessary authorization before inputting them into JobLogic ( company CRM system) Upload all invoices to Dext for accounts processing and maintain a digital archive. Arrange payments for one-off suppliers and ensure all relevant documents are attached to the payment calendar. Investigate and resolve any invoice-related queries from suppliers or internal teams. Remittance Slips Payment Reconciliation: Verify that the remittance slip amounts match the payments made or received. Distribute remittance slips to Novuna and Dext as part of the reconciliation process. Accurately allocate payments to the relevant invoices in Xero once received. Ensure remittance slips are attached to the correct invoices for future reference. Hotels Hotel Bookings for Engineers: Coordinate and book accommodation for engineers, ensuring proximity to job sites and adherence to budget. Send hotel booking confirmations to the respective engineers promptly. Upload hotel invoices to Xero files for accurate accounting. Allocate hotel costs to the appropriate jobs within JobLogic to maintain clear cost records. If you are a high calibre individual who is driven, works hard, thinks about the customer and has asense of fun – then we want you On-the-job training will be provided for company-specific systems and processes

Location: Wakefield, West Yorkshire, GB

Posted Date: 7/16/2025