Commercial Property Secretary

Commercial Property Lega Secretary, Wynyard. The purpose of this role is to provide vital legal secretarial support to the Commercial Property team. Good secretarial support is a key component in any Law Firm and enables Lawyers to focus on client care and fee earning work. The successful candidate will have a genuine interest and enthusiasm for legal secretary work and will be able to use their initiative to contribute to the smooth running of the department. Main Responsibilities:- ▪ Providing full generic secretarial support to fee earners, as required, including preparing correspondence and documents through fast and accurate audio-typing and word processing. ▪ Providing enhanced support to their fee earner and being confident and willing to use own initiative. ▪ Preparing transactional documents and amending documents using track changes and preparing clean copy documents from previously track changed documents. ▪ Administering both manual and electronic filing daily. ▪ Opening, maintaining and closing files at both Client and Matter level. ▪ Closing, storing and retrieving client files. ▪ Dealing with title deeds including; requesting title deeds from lenders, scheduling deeds and arranging storage and retrieval of title deeds in accordance with office procedures. ▪ Preparing mail and enclosures for dispatch. ▪ Obtaining copy documents and office copy entries from the Land Registry using their online portal. ▪ Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and refreshments, and maintaining an up-todate diary for his/her fee earner(s). ▪ Attending clients, both in person and on the telephone, and providing such support in a professional and friendly manner in-keeping with the Firm’s standards for client care. ▪ Ensuring that all telephone calls are answered promptly and messages passed on immediately. ▪ Contributing as a team member including providing support to other secretaries as required. ▪ Undertaking any specific training when required by the Firm and to have overall responsibility towards self-development

Location: Wynyard, TS16, GB

Posted Date: 7/14/2025