Operations Administrator

Job Title: Operations Administrator Location: Central London (SW1) Salary: £30,000 – £35,000, depending on experience Hours: Monday – Friday, 9.15am – 5.45pm Contract: Permanent, full-time (in-office working Mon-Fri) Are you a highly organised and detail-oriented administrator with experience managing multiple tasks, supporting teams, and using technology to streamline operations? Do you thrive in a fast-paced environment where your excellent attention to detail and ability to juggle tasks efficiently are valued? We are supporting our client, a professional private office based in Central London, in their search for an Operations Administrator to join their close-knit team. This is a hands-on and dynamic role, providing essential support across a variety of departments and ensuring smooth day-to-day operations. Key Responsibilities: Staff Coordination: Be the first point of contact for staff members. Manage and update staff rotas, track attendance, and monitor the timekeeping system. Process holiday, absence, and sickness documentation and escalate issues as needed. Prepare payroll schedules for casual and rota staff. Operational Support: Organise staff training (e.g., food safety, fire safety) and coordinate uniform orders. Book travel for staff and take minutes during disciplinary meetings. Provide general support, including diary management, meeting preparation, and inbox management. Liaise with contractors and suppliers, ordering equipment and supplies as required. Purchasing and Administration: Handle purchase orders, delivery notes, and invoices. Support budgeting processes by tracking spend, logging expenses, and liaising with accounts. Maintain health & safety logs, cleaning schedules, and occupancy records. The Ideal Candidate: Strong Administration Experience: Previous experience in an administrative role where multitasking, managing schedules, and coordinating multiple operations are essential. Tech-Savvy: Proficiency in Excel (including using trackers, rotas, and timesheets), MS Office, and other relevant software. Exceptional Organisational Skills: Ability to stay on top of multiple responsibilities, manage time efficiently, and ensure attention to detail across various tasks. Excellent Attention to Detail: Accuracy is key in this role, particularly when handling schedules, tracking expenses, and managing documentation. Proactive & Calm Under Pressure: You are highly organised, with a proactive attitude and a calm, composed manner when handling fast-paced operational demands. Why Apply? This is a unique opportunity to join a respected organisation with a structured, professional working environment and excellent staff retention. You will gain exposure to multiple departments and play a pivotal role in ensuring the smooth running of daily operations. How to Apply: If you have strong administration experience, excellent multitasking abilities, and are tech-savvy, we’d love to hear from you. Click the “Apply” button below

Location: SW1, GB

Posted Date: 7/14/2025