Executive Personal Assistant

Key Responsibilities: Administrative Management: Managing the MDs schedule. Organization of travel for the MD and Exco (booking of trips, logistical coordination with the teams on site, preparation of the agenda, visa application, etc.) Organization of meetings (coordination of agendas, room reservations, room service orders, etc.) Preparation of expense reports Management of invoices (creation of suppliers and purchase orders, follow-up of receipts) and signature of documents IT interface, supply orders, business cards, courier services, guest Wi-Fi Communication with the extended team: Organization of seminars (search for venues, coordination of service providers, preparation of the agenda, logistical follow-up) Management of the Teams network by being the interface with the other Departments Document formatting / translations Office Management: General office admin (ordering of grocery and stationery items, gardening services etc.) Requirements & Competencies: Diploma or degree level education in business, communications, office management, or a related field Computer literacy and competent in working with SAP, Syspro, ClickView, Microsoft Office: i.e. Excel, PowerPoint - essential. Proven experience as a Personal or Executive Assistant in a fast-paced, high-level environment Strong work ethic and ability to work under pressure Self-motivated, with the ability to work independently and take initiative Excellent verbal and written communication skills Effective problem-solving abilities and a proactive approach Willingness to work flexible or extended hours when needed High level of confidentiality and discretion Professional demeanour and strong interpersonal skills Meticulous attention to detail and accuracy in work Strong time management , organizational and prioritization skills Curious, adaptable, and solution-oriented mindset Ability to multitask and manage multiple priorities seamlessly

Location: Kempton park, Gauteng, ZA

Posted Date: 7/11/2025