Accounts Payable Specialist

Robert Half is excited to partner with a leading organization in Waterloo to find a meticulous and detail-oriented Accounts Payable Specialist. This is an excellent opportunity for skilled finance professionals to join a dynamic team and make a lasting impact. If you have a strong background in accounts payable, exceptional organizational skills, and enjoy working in a fast-paced environment, we want to hear from you!Key Responsibilities:Process and verify invoices for accuracy, proper approvals, and compliance with company policies.Review and reconcile intercompany statements and respond to inquiries in a timely and professional manner.Maintain accurate and organized records for all accounts payable transactions.Match purchase orders, packing slips, and invoices to ensure accuracy and resolve discrepancies with the purchasing or operations teams.Code or verify invoice coding to appropriate general ledger accounts and cost centers.Prepare and process electronic payments, cheques, and wire transfers in accordance with company policies.Monitor aging reports and maintain accurate AP records and vendor files.Respond to vendor inquiries and resolve payment or invoice issues promptly and professionally.Ensure compliance with company policies, accounting standards, and audit requirements.Collaborate with departments such as procurement, inventory, and production to ensure accurate financial data.Support internal and external audits as needed.Recommend and implement improvements to AP processes and controls.Assist with additional duties as assigned by the management team.Month-End Duties:Perform monthly reconciliation and ensure proper matching of receipts and invoices.Reconcile the Accounts Payable sub-ledger to the General Ledger, identifying and resolving discrepancies.Complete and prepare intercompany reconciliations, ensuring alignment across entities.Assist with accruals and provide necessary documentation to support accurate financial reporting during month-end close.Qualifications:Prior experience in accounts payable or a related role, ideally in a manufacturing or similar environment.Strong organizational skills and keen attention to detail to effectively manage large volumes of financial data.Proficiency with accounting software and MS Excel.Knowledge of general ledger coding and cost centers.Familiarity with compliance regulations, accounting standards, and internal controls.Experience working with intercompany transactions and reconciliations is an asset.Excellent communication skills with the ability to collaborate across departments and address vendor inquiries professionally.Ability to work independently while meeting deadlines and managing multiple priorities.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use.

Location: Waterloo, Ontario, CA

Posted Date: 7/3/2025