Trainee Office Administrator

Job Purpose The Admin Trainee will support core office functions, help streamline communications, manage documents, and support key team members with project and operational tasks. Key Responsibilities 1. Office & Document Administration Assist with managing and maintaining digital and physical filing systems. Format, proofread, and prepare documents, reports, presentations, and correspondence. Print, scan, and organise meeting packs or proposal documents as needed. 2. Scheduling & Communication Help manage calendars, book meetings, and confirm appointments. Take minutes during internal meetings and compile action lists. 3. Project & Client Support Assist project leads with compiling documents and updates for clients. Help collect data or feedback for reports or monitoring purposes. Support logistics for events, workshops, or consulting sessions. 4. Supplier Coordination Liaise with service providers to request quotations, documents, or updates. Help track invoices, deliveries, and other service-related communication. 5. General Office Duties Answer phones or respond to queries (where applicable). Maintain a clean, professional, and organised workspace. Assist team members with ad hoc admin and coordination tasks. 6. Digital/Tech Skills Using cloud-based tools (e.g., Microsoft 365, Google workspace). Managing virtual meetings (e.g. Teams, Zoom). Supporting basic IT troubleshooting or liaising with IT support. Using project or workflow systems. Requirements: South African Unemployed youth between the ages of 18 and 34. Must not have participated on the YES programme before. Matric Proficiency in English. Ability to manage time and multitask. Self-Starter Good Time Managemen Be organised Computer literacy (Excel, Word, email, digital tools) Ability to work independently and in teams Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

Location: Midrand, ZA

Posted Date: 7/3/2025