Accounts Supervisor

A well established company based in Johanessburg, requires an Accounts Supervisor: DUTIES: Foreign Creditors Capturing of foreign creditors invoices within the system Receives inventory for Foreign Creditors and processes this via the system (costings completed and captured) Reconciles Foreign Creditors for month end payment Processes payments for Foreign Creditors Balances and runs month end reports Reconciles the foreign creditors age analysis to General Ledger Invoices are processed in Macola Inventory is received and captured Creditors Recons are balanced Foreign Creditors payments are processed Foreign Creditors Reconciliation Local Creditors Supervises the local creditors function ensuring that tasks are completed timeously Reconcile Skynet/Courier It billing / rates against Skynet statement Invoices and job cards checked and compared against each other Process Skynet/Courier It and Medical Master creditors Check local creditors payments all correct documents, vat applicable and authorized Check and sign final local creditors recons Accurate processing of local creditors Capture and balance on Excel spreadsheet Recorded and balanced on Excel spreadsheet by waybill/Invoice Recon Skynet/Courier It and Medical Master (including coastal trips breakdown) Forward to financial accountant for check and payment Sundry Payments Check weekly sundry payments all correct documents, vat applicable and authorized Sign off sundry payments and forward to financial accountant for check and payment Cashbook Current and Call accounts Processing bank charges Processing bank transfers Processing debit orders Processing sundry receipts Prepare and balance cash book recons and forward to director for check File bank statements and recons File bank transfers / debit orders / sundry receipts Prepare and balance bank charge schedule for management pack Inventory Daily Stock Counts - Assist payable clerk when needed Assist with CT stock counts when needed Quarterly stock counts MM/KZN/CT CE Run Stock sheets and capture daily Send to the branches for stock counts Capture stock count Sort out stock queries Maintenance of all Price Files in Macola Maintains all price files within Macola Price lists to be prepared and captured Pricing is correct and up to date Checked and authorized by both Product Manager and Director General Responsibility Assists Accounts Department with general duties Assist with Debtors when needed Run day end procedure Run month end procedure Assist with year-end procedure Month end reports for Management accounts Assisting with general ledger recons Audit preparation Insurance Oversea Vodacom contracts and renewals Tasks completed Releasing of Orders and debtors queries Run day end Run and balance month end Delivery reports Cpt and Jhb Medical Master monthly schedule Quantity Adjustment Jhb update Company loan acc, receiving accrual accounts, R & Maintenance accounts COS CT/JHB update Final file for auditors Ensure all policies are up to date and filed Ensure all claims are processed Ensure Vodacom contracts are updated and when contracts expire and charged correctly Investments Invoicing Debtors Creditors Cashbook Current, Call, Coronation, tenant Management Accounts Vat Recon every 2 months Process Invoices in Macola and Excel Allocate Receipts Process payments for Utilities and Sundry Creditors Prepare and balance bank recons Process Vat Recon Month end procedure Audit preparation Filing Lease agreements Balance and close off month Final file for auditors All documents relating to Investment Health & Safety and Quality Standards (Primary Responsibilities) Assist in maintaining the Health & Safety principles of the organization. Work within the Company's Quality Management System Ensure that the appropriate QMS documentation is always used, and that document version controlled and maintained. Documentation of NCAs and ARs where relevant. Best Practices Improve processes and policies in support of Organisational goals. Formulate and implement departmental policies and procedures to maximize output. Monitor adherence to procedures. Administrative excellence Assist in minimal accidents with constant vigilance. Minimize audit findings. All documents used are aligned to the QMS system NCAs raised, investigated, and closed timeously. Continuous improvement of processes & procedures through BEST recommendations. The quality of the level of service provided by carrying out the responsibilities in all tasks, activities & reports being executed timeously, with accuracy REQUIREMENTS: Matric (Grade 12) Appropriate degree or diploma in Accounts - Completed, Non negotiable 5-10 Years in the medical field advantageous Critical thinking and problem-solving skills Planning and organization Decision making Be Proactive Effective communication and teamwork skills The ability to plan ahead and deal with unexpected changes Effective confilict management

Location: Johannesburg, Gauteng, ZA

Posted Date: 7/2/2025