Procurement Manager

Key Responsibilities: Strategic Procurement Management: Develop and implement a comprehensive procurement strategy aligned with the hotels business goals. Oversee and manage operational, capital expenditure (Capex), and project-related purchasing for the Hotel. Establish procurement policies and ensure compliance with legal, financial, and corporate standards. Continuously assess procurement trends and hotel needs to optimize purchasing practices and reduce costs. Ensure the President Hotel always receives the best quality product at the best price Vendor & Supplier Management: Identify, qualify, and maintain relationships with reliable suppliers and service providers. Conduct regular supplier evaluations, negotiate pricing, contracts, and service level agreements (SLAs). Arrange annual meetings inviting the top suppliers to present their products and value adds to create a list of preferred suppliers Manage the supplier approval and audit process to ensure quality and compliance. Operational Efficiency: Coordinate and oversee daily procurement operations for all departments, including F&B, Engineering, Housekeeping, Front Office, and Administration. Monitor stock levels and inventory turnover to minimize waste and avoid shortages. Approve purchase orders, track deliveries, and resolve order discrepancies or delays promptly. Financial Control & Reporting: Work closely with the finance department to ensure adherence to budgets and forecast future procurement needs. Ensure accurate documentation of procurement activities, including purchase orders, invoices, and supplier contracts. Conduct regular cost-benefit analyses and generate procurement performance reports. Develop strategies and manage processes aimed at improving quality and reducing costs. Compliance & Risk Management Ensure all procurement activities comply with South African regulations and internal controls. Oversee ethical sourcing practices and support the hotel's sustainability and local supplier initiatives. Safeguard hotel assets by mitigatingprocurement-related risks. Ensure that procurement practices align with industry best practices and Hotel standards. Team Leadership Lead, coach, and develop the procurement team to improve skills, efficiency, and service delivery. Promote a culture of collaboration and continuous improvement. Implement and refine SOPs related to stock control and purchasing operations.

Location: Bantry Bay, ZA

Posted Date: 7/2/2025