Senior Associate Executive, Pharmacy

Join to apply for the Senior Associate Executive, Pharmacy role at Alexandra Hospital, Singapore 1 day ago Be among the first 25 applicants Join to apply for the Senior Associate Executive, Pharmacy role at Alexandra Hospital, Singapore The Executive Assistant/ Senior Executive Assistant is to provide the main administrative support for assigned Pharmacy Admin department. Job Purpose The Executive Assistant/ Senior Executive Assistant is to provide the main administrative support for assigned Pharmacy Admin department. Duties And Responsibilities Primary Responsibilities and Duties (80%) Manages schedule for HOD Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary. Coordinate department meetings and team building events Facilitate on-boarding of new staff; raising system and tap card accesses, coordinate on-board process, follow up issues with HR (if any) Collate and update relevant data/workload required by the department for purposes of cost management and improvement. Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment. Handles claims for the department (for subvention or external grants etc) Reconcile dropped charge reports for assigned jobs, if any. Assist in audit reviews (internal/external) by providing requested documents to relevant auditors Handles procurement-related documentations (i.e. Purchase Requests, Sourcing Requests, Approval To Procure papers etc.) Record and produce meeting minutes Secondary Responsibilities and Duties (20%) Collect and despatch documents from/to areas within hospital premises. Requisite, control and maintain good utilisation of office supplies in the department. Manage gift packs for storage and distribution. Perform any other duties assigned by supervisor. Job Specification Diploma in healthcare-related/management courses (preferred) Minimum 2 years of experience in clerical and administrative duties. A good understanding of accounting and figures. Good computer skills in Word, Excel and Power Point and SAP system Critical thinking and problem-solving ability Adaptable and able to work independently If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading. Only Singapore Citizens and Singapore Permanent Residents may apply. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Business Development and Sales Industries Hospitals and Health Care Referrals increase your chances of interviewing at Alexandra Hospital, Singapore by 2x Get notified about new Executive Associate jobs in Singapore, Singapore . Senior Executive / Assistant Manager (Performance Management) Executive Assistant, Business Office (Billing & Claims) Executive Assistant, Medical Reports, Group Medical Records Senior Executive/Assistant Manager (Business Planning & Analytics), Corporate Planning & Services Senior Executive Assistant, HR Group Shared Services Executive Assistant (Central-West / Industrial / Base Salary up to 8,500SGD) Senior Executive/Assistant Manager (Business Planning & Analytics) Senior Executive/Assistant Manager Organisational Development Senior Executive Assistant, Medical Records Office (MRO) Senior Executive / Assistant Manager (Collaboration) Senior Executive/Assistant Manager Learning And Development (Leadership Programme) Assistant Manager/Senior Accounts Executive, Office of Finance Executive/Assistant Manager/Manager, Partnership Engagement Senior Executive / Assistant Manager (Financial Reporting) Senior Executive/Assistant Manager, Healthcare Leadership College Division We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. J-18808-Ljbffr

Location: Singapore, Pedra Branca, SG

Posted Date: 7/2/2025