Executive Assistant

Elevate Your Career as an Executive Assistant Are you a highly organised professional with a passion for executive support, business coordination, and high-level administration? Ready to step into a role that offers variety, challenge, and the opportunity to thrive in a dynamic environment? Our client, a privately held investment and wealth management firm, is on the hunt for a skilled Executive Assistant to join their high-performing team. Known for their commitment to excellence and discretion, they provide tailored solutions that drive long-term success. Located in the heart of Southport, QLD, this is your opportunity to work in one of the Gold Coast’s leading business hubs. Enjoy the convenience of working in a vibrant commercial district while still being close to stunning beaches, premium amenities, and a thriving professional network. This role is perfect for a meticulous and proactive professional with experience in executive coordination and business operations. You’ll play a critical role in ensuring the seamless operation of the business while maintaining the highest standards of confidentiality and professionalism. Here’s what you’ll be up to: Manage executive calendars, coordinate meetings, and schedule appointments. Organise travel arrangements, including flights, accommodation, and itineraries. Prepare meeting agendas, take minutes, and ensure follow-ups are actioned. Handle confidential correspondence and liaise with stakeholders on behalf of executives. Oversee office administration to ensure smooth business operations. Prepare reports, presentations, and key business documents. Coordinate projects, track deadlines, and ensure deliverables are met. Assist with finance-related administrative tasks, including financial documentation and reconciliations. Liaise with internal finance teams and external accountants as required. Manage personal task coordination for executives and their family members. Ensure discretion and confidentiality in handling sensitive business matters. What you need to bring: Proven experience as an Executive Assistant, supporting senior leadership. Exceptional attention to detail, organisation, and time management. Strong written and verbal communication skills. Ability to handle confidential information with absolute discretion. High-level problem-solving skills and the ability to anticipate needs. Proficiency in Microsoft Office and business management tools. A proactive and adaptable approach to managing priorities. What’s in it for you? A competitive remuneration package reflecting your skills and experience. A collaborative and supportive team environment. Opportunities for professional growth and career development. A role based in Southport, QLD, offering an enviable work-life balance. Flexible working arrangements tailored to your needs. The chance to work in a location that blends corporate prestige with coastal convenience. An opportunity to work with a prestigious firm that values your expertise and dedication. This isn’t just another Executive Assistant role, this is your chance to work alongside industry leaders in a business that values precision, efficiency, and professionalism. This position is offered through Whitefox Recruitment, winners of the 2024 Global Recruitment Firm of the Year. We specialise in connecting exceptional talent with outstanding opportunities. Ready to take the next step? Contact Luke Hemmings at Whitefox Recruitment on 07 5619 7075, quoting reference: LH:3014421. Applications are open now, so don’t miss out on this exciting opportunity! At Whitefox Recruitment, we value every candidate and ensure a response to every application. Your future as an Executive Assistant starts here!

Location: Southport, AU

Posted Date: 6/13/2025