HR & Accounts Assistant (MAC OS)

KEY RESPONSIBILITIES: HR Duties Log approved leave and support recruitment admin Process contract of any new employee with HR & Accounts Manager Assisting to cover the HR manager duties when the HR manager is on leave or unavailable Administration & Compliance Allocate driving offences using driver logbooks, forward to Accounts Manager for payment/deductions, and notify Operations Manager Manage staff uniform and stores ordering via FileMaker, maintaining stock levels Ensure all license agreements (FileMaker, PaySpace, ITEC, Vox Telecom, DS Telecom, Vodacom, Toyota Forklift, etc.) are up to date Review property lease agreements 3 months before renewal/cancellation and report to Operations Manager and Group Director Ensure fire equipment is serviced, and premises comply with standards Handle vehicle documentation, insurance claims, renewals, and procedures Verify company advertising schedules and report discrepancies to Operations Manager Track sales team social marketing activity, maintaining a weekly ad ledger for the Operations Manager Accounting & Operational Support Reconcile all transport and freight account invoices with waybills Checking delivery invoicing and ensuring billing is correct as based on distance travelled, report all discrepancies to Operations Manager Daily checks of invoice capturing for all companies, checking invoices are completed correctly, correct info is captured, payment type, images captured etc. REQUIREMENTS: Experience in a similar administrative or office support role Proficient in Microsoft Office (Word, Excel, Outlook, etc.) Comfortable and experienced working with Apple Mac OS systems (essential) Detail-oriented organizer with strong communication skills and a proactive, growth-driven mindset Independent team player who takes ownership, presents professionally, and collaborates positively WHAT IS OFFERD: Growth & leadership potential in a collaborative environment with cross-functional exposure Modern Apple-based workplace with supportive culture and cutting-edge tools *ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*

Location: Strand, ZA

Posted Date: 6/8/2025