Contracts Co-ordinator

PURPOSE OF THE JOB: This role is to coordinate and administer the company's groups site-specific procurement contracts to improve contract coverage and automation, whilst maximising value creation through the realisation of commercial savings for the organisation. This includes: Proactively managing the contract lifecycle milestones for a portfolio of site-specific contracts Managing suppliers compliance to contractual terms and conditions Ensuring successful implementation of all contracts at site, through liaison with all stakeholders JOB RESPONSIBILITIES: Managing site contracts in conjunction with all relevant stakeholders In conjunction with internal stakeholders, ensuring that organisational governance requirements are met in drafted contract Negotiating, concluding, and administering contracts throughout their lifecycle Evaluating contractual terms and condition and providing recommendations to the team Proactively managing contract lifecycle milestones for site specific contracts Evaluating contract stipulations and providing recommendations Communicating and ensuring adherence to contractual rights and obligations Recording and monitoring contract compliance and renewal applications Investigating the need for contract extensions and implement accordingly Manage the termination of contractual relationship upon contract expiration or completion if required Obtaining approval for relevant contracts documentation in line with the groups governance requirements and Delegation of Authority as defined in the companys approval framework Safekeeping and retention of contractual documentation in accordance with the groups standards procedures and policies Managing the end-to-end contract management process Developing and implementing contract coverage and automation project plans Developing, socialising, and implementing contracting strategies for site specific contracts Communicating and ensuring adherence to contractual rights and obligations by all parties Contributing to supplier development through implementation of ESD strategies Identifying opportunities for cost savings through negotiated volume discounts; and product substitution, where possible Actively participating in organisation planning as it relates to site procurement activities KEY PERFORMANCE AREAS: Contract Management Execution and implementation of contracts at site Coordination of contract life-cycle administration processes Contracts compliance monitoring Coordination contracts spend optimisation and automation processes Ensuring compliance to the groups contract management policies and procedures Relationship Management Actively managing supplier performance through KPIs that are specified in the contractual agreement Managing internal and external stakeholders relations Provision of the guidelines by which the team engages suppliers Conflict management MINIMUM QUALIFICATIONS: Relevant bachelors degree (Procurement Management/Logistics/Supply chain/Stores Management) At least 4 years of relevant experience in areas of sourcing, contract lifecycle management, procurement, commodity management and supplier relationship management EXPERIENCE & COMPETENCIES: Experience in market and commodity research and techniques and a general understanding of contracts Experience with driving value creation and category management savings Experience with relevant software: SAP, MS suite and database management Experience with using source to pay technology digital tools is preferred Mining industry experience is preferred and will be an advantage

Location: Brits, ZA

Posted Date: 5/31/2025