Personal Assistant

Minimum requirements: Relevant Diploma. Proven experience (3 years) as a Personal Assistant or similar role. Strong knowledge of office management systems and procedures. Advanced Excel skills. Duties and responsibilities: 1. Administrative Support - Manage and maintain executive schedules, including meetings, appointments, travel, and events. - Prepare and edit reports, memos, invoices, letters, and other official documents. - Handle incoming and outgoing communications, including emails, phone calls, and correspondence. - Liaise with internal and external stakeholders on behalf of the executive. 2. Travel and Logistics - Organize travel arrangements, including flights, accommodation, transport, and visas. - Prepare detailed travel itineraries and manage travel expenses. 3. Meeting and Event Coordination - Schedule and coordinate meetings, ensuring agendas, materials, and minutes are prepared. - Organize company events, board meetings, and off-site engagements. 4. Confidential and Personal Support - Manage confidential information and sensitive matters with the utmost discretion. - Provide personal assistance, including managing personal appointments, family logistics, or personal errands. Key Skills and Competencies - Exceptional organizational and time-management skills. - Strong verbal and written communication abilities. - Discretion and ability to handle confidential matters professionally. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools. - Multitasking ability, capable of working under pressure in a fast-paced environment. - Problem-solving and decision-making skills. - Professional demeanour and polished presentation. Business Communication Skills - Verbal Communication Speaking, confidently, and persuasively in meetings and discussions. - Written Communication Writing emails, reports, and proposals with professionalism. - Active Listening Understanding and responding appropriately in conversations. - Interpersonal Skills Building relationships, networking, and fostering collaboration. - Adaptability & Emotional Intelligence Adjusting communication styles based on audience and situation. - Technical Communication Conveying complex ideas in an accessible manner. Advanced Microsoft Office Proficiency - Microsoft Word Document creation, formatting, and automation tools. - Microsoft Excel Advanced formulas, pivot tables, macros, and data analysis. - Microsoft PowerPoint Professional presentations, animations, and design formatting. - Microsoft Outlook Email management, scheduling, and task organisation. Other Requirements - Ability to work independently while managing multiple tasks effectively. - High level of professionalism and discretion in handling sensitive information. - Strong initiative and problem-solving capabilities. - Updating of weekly reports. - Company Uniform, Ordering, Invoicing & dispatching. - Consolidating of SARS needs Information to be handed in for every financial year. - Vehicle licensing maintenance management. - Meal Preparation on a daily basis. - Branch Audit Preparations twice a year.

Location: Tzaneen, ZA

Posted Date: 5/29/2025