Event Coordinator and Administrator - Contract

活动协调与行政专员 – 合同工 职位概述 我们正在寻找一位热情、具备团队协作精神的活动协调与行政专员，负责全年在办公场所举办的各类活动。此职位适合擅长细节管理和组织工作的候选人，能够应对繁忙多样的活动日程安排。具备敏锐的细节观察力以及与客户、同事和其他相关方建立并维护良好关系的能力，是胜任此岗位的关键。 主要职责 与内部和外部团队沟通，管理各类活动的筹备与执行工作（例如：场地预订/租赁、发送邀请函、拟定活动流程、现场协调等），确保活动顺利进行并达成业务目标； 与外部嘉宾沟通，确认讲座细节、出行安排及费用报销事项； 组织办公场所的内部活动，例如：茶歇、夏季聚会、圣诞派对等； 管理办公场所的日常运作，确保运营高效、顺畅，并符合公司政策要求； 为员工和管理层提供行政支持，包括处理往来信函、安排会议等； 维护办公用品库存，进行采购并安排付款； 其他事务：根据业务需要处理临时任务和紧急情况，以支持各业务团队。 任职资格 对岗位所需的知识、技能、经验和资质的要求如下： 工作有条理，具备多任务处理能力； 沟通能力强，善于解决问题； 具备良好的人际交往与沟通技巧； 熟练使用 Microsoft Office 办公软件； 中英文听说读写流利是必需条件。 Event Coordinator and Administrator – Contractor Job Summary We’re looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a busy and varied schedule of events across the site. A keen eye for detail and an ability to build and maintain relationships with the customers, colleagues and other stakeholders is crucial to succeeding in this role. Key Responsibilities:Liaise with internal and external teams to manage all event preparations and operations (e.g. venue booking/hire, send invitations, draft programme, running events etc.) and to ensure events accomplish successfully with business goals; Communicate with external guests to ensure the details of talks, travel and reimbursement; Organise office events e.g., coffee break, summer party, Christmas party etc; Manage site operations and day-to-day functions to ensure the office site runs smoothly, efficiently and compliance to company polices; Providing administrative support to staff and management including handling correspondence, scheduling meetings etc; Maintaining inventory of office supplies, placing orders and arrange for payments; Other businesses: Handle ad hoc requests and urgent cases to support business teams. Person Specification: List details of Knowledge, Skills, Experience and Qualifications needed to do the job:Well-organized with multi-tasking skills Ability to communicate effectively and solve problems Strong interpersonal and communication skills Good working knowledge in MS Office Proficient in speaking and written in English and Mandarin is essential

Location: Edinburgh, GB

Posted Date: 5/13/2025