Construction Project Administrator/Accountant

Job Description Job Description Professional Search Group OC is seeking a skilled Project Administrator/Accountant to join our client’s team in Orange, CA and support the LA/OC business units. This is a full-time position, directly supporting the business unit leader and the project management team. Professional Search Group OC is proud to partner with one of California’s most reputable and trusted self-performing contractors specializing in structural steel, miscellaneous steel, architectural metals, and stairs. Project Administrator/Accountant Responsibilities: Manage project contracts, bonding, and project insurance, including OCIP and CCIP Oversee project monthly and retention billings, ensuring proper documentation such as conditional/unconditional waivers, sub-tier lien waivers, and Union Status Letters Update accounts receivable records, monitor AR Aging, and follow up with clients regarding outstanding invoices Obtain city business licenses for all active projects Provide and maintain accurate monthly project contact lists Manage monthly COR logs and change orders Submit monthly project invoices and manage project receivables Prepare and submit contract-required close-out documents, including Warranty Letters, LEED Documents, and OCIP/CCIP closeouts Organize and maintain project management documentation and files Process contracts and change orders accurately and efficiently Promote safe work habits and ensure adherence to company policies Perform additional tasks and duties as assigned Project Administrator/Accountant Qualifications: High school diploma/GED required; further administrative experience is a plus Proficiency in Sage Intacct is required Familiarity with Textura and GC Pay Billing software is recommended Possession of a California Notary Public License is preferred Strong computer skills, particularly with Microsoft Office Suite (Word, Excel) Ability to maintain confidentiality and demonstrate discretion Excellent multitasking and time management skills Strong communication skills with the ability to interact professionally with management, colleagues, and contractors This role offers an exciting opportunity to work within a dynamic team environment, contributing to project success through meticulous administrative and financial support. If you are detail-oriented, proactive, and eager to leverage your accounting and administrative skills, we encourage you to apply. Apply with Professional Search Group OC today! Eyleen Sanchez eyleen.sanchez@us-psg.com 562-378-0038

Location: Orange, CA, US

Posted Date: 5/9/2025