Payroll & HR Specialist

Responsibilities : Payroll Manage the full payroll function for weekly, fortnightly, and monthly cycles, including processing new hires, terminations, salary changes, and schedule updates Accurately execute end-to-end payroll processes, including reconciliations, variance checks, and final approvals for submission Review, validate, and submit payroll reconciliations and financial reports to the Group Financial Manager to support audit readiness and financial reporting obligations Calculate and process annual increases, performance bonuses, and other incentive payments in line with company policy Manage variable payroll components such as casual wages, loans, and commissions Resolve payroll-related queries, including SARS tax matters, leave entitlements, and salary administration issues Maintain accurate leave records and ensure statutory compliance Complete and submit bi-annual and annual SARS EMP501 reconciliations with precision and compliance Ensure all payroll and employee documentation is accurately filed and maintained for audit and compliance purposes Administer benefits-related processes including pension/provident fund contributions and medical insurance schedules Process maternity leave payroll and compile supporting documentation for Department of Labour submissions Submit quarterly labour reports to STATSSA and ensure data accuracy Handle all aspects of COIDA compliance, including registration, returns, and payments Prepare and present payroll and remuneration data for management reporting and decision-making purposes Provide strategic remuneration and benefits reporting and insights to senior management Continuously evaluate and improve payroll processes, ensuring accuracy, compliance, and alignment with legislative changes and best practices HR Administration: Maintaining records of employee data in both paper and the database and ensure all employment requirements are met Digitize and archive employee documentation efficiently to support a paperless records management strategy Administer and monitor pension fund, provident fund, and medical insurance documentation to ensure all employee benefits information remains current and compliant Support the employee onboarding process by preparing contracts, benefits documentation, and induction materials, ensuring a seamless experience for new hires Perform ad-hoc HR administrative tasks as required to support broader HR and compliance objectives Key Skills: Analytical with good math skills Strong communication skills Ability to handle and prioritise multiple tasks and meet all deadlines. Ability to maintain confidentiality and exercise extreme discretion Excellent attention to detail Ability to work accurately and efficiently Proficient in using MS Excel (V-lookups, pivot tables and graphs) PaySpace knowledge will be advantageous

Location: Cape Winelands, ZA

Posted Date: 5/9/2025