Support Staff to CEO

About Us


TrueRank is in the process of creating a career platform for both employees and recruiters, based on the principles of data transparency, quantitative assessment, and self-enhancement. The platform's foundation is a data augmentation and analytics layer that allows users to visualize a person's "human capital" through a single, understandable score. This TrueRank score quantifies a user's work experience and education, and is further enhanced by proprietary data signals from TrueRank to provide a comprehensive ranking of professionals in the same functional role.




Job Overview:

The Executive Assistant is a critical support role for the CEO and COO, designed to optimize their focus on key strategic decisions. This position is ideal for a resourceful individual with high emotional intelligence, self-motivation, and strong analytical capabilities.



Key Responsibilities:

• Administrative Support: Effectively manage and organize schedules, appointments, and travel plans for the executives. Coordinate meetings and events, including setting agendas and preparing facilities.


• Communication Management: Act as the principal contact point for both internal and external communications related to the CEO and COO’s office. Ensure timely and accurate handling of communications, including crafting emails, reports, and other documents as necessary.


• Document and Presentation Creation: Draft, edit, and manage various types of correspondence and presentations, while maintaining efficient filing and retrieval systems for essential documents.


• Project Leadership: Direct and oversee various projects, many with company-wide impact.


• Data Analysis and Reporting: Compile and analyze reports to support the executives’ decision-making process, involving data gathering and synthesis for presentations and reports.


• Stakeholder Engagement: Serve as a liaison between the executives and staff, promoting a collaborative atmosphere and ensuring effective communication.


• Confidentiality: Uphold the utmost level of confidentiality and discretion, given the sensitive nature of the information handled.

Qualifications:

• Bachelor’s degree or equivalent professional experience in business administration or a related field.


• Demonstrated experience in an executive assistant role or similar position.


• Exceptional organizational and time management skills.


• Effective communication and interpersonal skills.


• Proficiency in Microsoft Office Suite and familiarity with various business and project management software.


• Ability to manage high-pressure situations and tight deadlines.


• Commitment to discretion and confidentiality.

Personal Attributes:

• Proactive and adaptable, with a knack for anticipating needs.


• Attention to detail and a commitment to accuracy.


• Strong problem-solving abilities and analytical mindset.


• Sound judgment and decision-making skills.

In this role, the individual will be pivotal in ensuring efficient executive operations and contributing to the overall effectiveness of the business. The position demands a masterful approach to multitasking and prioritization, focusing on supporting the executives in advancing the company’s strategic goals.

Location: Los Angeles, CA, US

Posted Date: 1/9/2024