Office Manager

TrueRank is building a career platform for employees and recruiter built on the principles of data openness, quantitative evaluation, and self-improvement. The core of the platform is a data augmentation and analytics layer that helps users visualize an individual’s “human capital” with a single, intelligible score. A user’s TrueRank score quantifies their work experience and education, and is further enriched by proprietary data signals from TrueRank to provide a holistic ranking of professionals in the same functional role.

Our goal is to help all users understand how everyone “stacks up” without having to parse individual resumes or LinkedIn profiles and ask for referrals or recommendations.

Our company has raised $26M to date–although we are still pre-product. We have a remote global engineering team of 12 at the moment. Company leadership is based in Los Angeles.

We are a fast moving startup that takes pride in a fast iteration style and transparency. We want to work with high-energy do-ers with heavy bias for action.

Job Overview:
The Office Manager at a fast-growing startup will play a crucial role in maintaining and enhancing the efficiency of our organization. This position requires a highly organized, flexible, and proactive individual who thrives in a dynamic, fast-paced environment.

Key Responsibilities:

• Facility Management: Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
• Administrative Support: Provide administrative support to the team, which may include scheduling meetings, managing correspondence, and maintaining records.
• Vendor Management: Negotiate the purchase of office supplies and furniture, office equipment, etc., in accordance with company purchasing policies and budgetary restrictions.
• Team Support and Engagement: Organize team events, manage office traditions, and help maintain a positive, inclusive office culture.
• Human Resources Assistance: Assist in the onboarding process for new hires, which may include preparing workstations, coordinating introductions, and handling paperwork.
• Budget Management: Manage the office budget, ensuring cost-effectiveness in all aspects of office operations.
• Health and Safety Compliance: Ensure the office environment complies with health and safety regulations.
• Executive Assistance: Provide support to company executives as needed, which may include organizing travel and accommodation, scheduling, and other administrative tasks.

Qualifications:

• Bachelor’s degree in business administration, management, or related field.
• Proven experience in an office management, administrative, or assistant role.
• Excellent time management skills and ability to multitask and prioritize work.
• Strong organizational and planning skills in a fast-paced environment.
• Knowledge of office management responsibilities, systems, and procedures.
• Proficiency in MS Office and experience with office management software.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.

Personal Attributes:

• A creative mind with an ability to suggest improvements.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Adaptable and comfortable with change as the startup grows and evolves.

In a fast-growing startup, the Office Manager is more than just an administrative role; it is a key player in shaping the workplace culture and supporting the dynamic needs of the team as the company scales. This role requires a mix of practicality, innovation, and emotional intelligence to foster a productive and positive work environment.

Location: Los Angeles, CA, US

Posted Date: 1/8/2024