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Haines & Kibblehouse, Inc.

Construction Office Administrator - Airport Project

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Job Location

Philadelphia, PA, United States

Job Description

Haines & Kibblehouse, Inc.

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.

Pre-employment drug testing (EOE)

Great Benefits offered!

Location: US-PA-Philadelphia
Job ID: 2021-1480
Category: Administrative/Clerical
Job Type: Regular Full-Time


Haines & Kibblehouse, Inc. is seeking a highly motivated Construction Office Administrator for their Philadelphia Airport Project! Develop skills required of construction office administrator to support the project manager and team in the administration of the construction project office to include but not be limited to development of charts, graphs, cost effectiveness. Maintain construction reports for rental agreements, reports, time reports, cost report, quantity and purchasing reports, material, and supply orders. The office administrator's focus will be the result that is, the generation of reports necessary to assist the project manager and team in running an efficient project office, and all input to generate such reports on the computer.


Essential Duties and Responsibilities

  • Works directly with the project manager and project supervisor providing reports, inputting/review, and compliance of the following duties: Invoices for Truck Rental, Certificate of Compliance for materials received and tracking estimates in eBuilder and update Estimate Tracking, managing submittals in eBuilder.

  • Manages assigned project with independence, ability to prioritize multiple projects and disseminate information.

  • Responsible for documentation and data entry for all office correspondence.

  • Assist with administrative duties.

  • Performs other duties as assigned.

  • Assist the Human Resource Department with new hire paperwork such as form I-9 and E-Verify.


To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Collects and researches data; Uses intuition and experience to complement data.

Design - Demonstrates attention to detail.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.

Project Management - Communicates changes and progress; Completes projects on time and budget.

Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.

Customer Service - Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit.

Change Management - Communicates changes effectively.

Leadership - Exhibits confidence in self and others; Gives appropriate recognition to others.

Quality Management - Demonstrates accuracy and thoroughness.

Cost Consciousness - Conserves organizational resources.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.

Judgment - Includes appropriate people in decision-making process.

Motivation - Demonstrates persistence and overcomes obstacles.

Planning/Organizing - Uses time efficiently.

Professionalism - Treats others with respect and consideration regardless of their status or position; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner.

Adaptability - Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Keeps commitments; Commits to long hours of work when necessary to reach goals.

Initiative - Volunteers readily; Asks for and offers help when needed.

Supervisory Responsibility - Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Equipment/Computer Skills

General knowledge of Word, Excel

Haines & Kibblehouse, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for 50 years.

Thank you for your interest in employment with Haines & Kibblehouse, Inc.At Haines & Kibblehouse, Inc., we invest in our people, providing the essential training, instruction and supervisory support that they need to develop and grow within our company. We acknowledge that at Haines & Kibblehouse, Inc. strength and success is directly related to our employees and the talents, dedication and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference.

Haines & Kibblehouse, Inc. does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.

Pre-employment drug testing (EOE)

100% Company Paid Health Benefits!


Location: Philadelphia, Pennsylvania, US

Posted Date: 6/11/2021
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Contact Information

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Haines & Kibblehouse, Inc.


June 11, 2021
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